University of Guelph
Ontario Veterinary College

Applications Used:

About

“The Ontario Veterinary College (OVC) at the University of Guelph is a world leader in advancing veterinary medicine and health research to improve the health of animals, people, and our planet. OVC educates the next generation of health leaders and provides high-value experiential learning opportunities through an interdisciplinary, comparative approach aimed at finding real-world solutions to real-world problems.” (https://www.uoguelph.ca/ovc)

The Challenge

With a need to support both didactic instruction and clinical training, the Ontario Veterinary College at the University of Guelph sought a unified and comprehensive platform to streamline curriculum management, student tracking, clinical scheduling, and evaluations. By implementing various eMedley modules, the college aimed to enhance efficiency, improve collaboration, and provide a seamless experience for both students and faculty.

The Solution

Documentation Management

Comprehensive management of clinical site and affiliation agreements tailored to veterinary education.
Automated notifications for upcoming documentation expirations to maintain accreditation and regulatory compliance.

Clinical Scheduling

Intuitive Schedule Planner designed for veterinary programs, supporting the building and publishing of clinical rotation schedules, including externships.
Capacity and availability management to track placement opportunities across species and clinical specialties.
Seamless access to student, site, and preceptor information via eKeeper integration, streamlining the assignment of students to externship and clinical experiences.

Evaluations

Robust evaluation tools for assessing students during their clinical experience
Automated evaluation scheduling based on clinical rotation assignments and externship participation.
Comprehensive rubric creation tool that supports assigning different weights to grading criteria

Time Log and Clinical Skills Tracker

Electronic logging and real-time tracking of clinical hours, clinical skills passports, and veterinary procedures
Digital preceptor verification and sign-off for student activities, ensuring accurate documentation of hands-on experience.
Comprehensive reporting to track student skills by progress, time logs,

Gradebook

Integrated gradebook with the ability to add externally graded assignments or to add an evaluation as a graded assignment.
Ability to create custom grading scales and weights

Curriculum Mapping System

Mapping and alignment of courses to NAVLE standards, program-level outcomes, and species-specific competencies.
Dynamic gap analysis and real-time curriculum updates to ensure comprehensive coverage of required veterinary knowledge and skills.
Reporting tools to support accreditation processes, curriculum review, and continuous improvement initiatives.

Longitudinal Dashboard

Centralized dashboard aggregating veterinary student progress and performance data across clinical and didactic experiences.
Customizable visualizations for tracking key metrics
Data export and reporting capabilities to inform faculty, administrators, and accreditation bodies for data-driven decision making.

The Effect

With the implementation of eMedley’s comprehensive suite of modules, Ontario Veterinary College now benefits from streamlined curriculum management, efficient clinical tracking and centralized data access creating a more seamless and effective experience overall.